Accounts Assistant Job in Cheltenham, Gloucestershire

Accounts Assistant Job in Cheltenham, Gloucestershire. Apply for the latest Cheltenham, Gloucestershire jobs in Accounting/Financial/Insurance.

Accounts Assistant Job in Cheltenham, Gloucestershire

Job Description
Accounts Assistant | Cheltenham | Permanent with great benefits | up to £26,000

The Company

My client is in the advertising sector and due to their success is recruiting an Accounts Assistant into their busy team.

The Opportunity

The role would primarily be dealing with the day-to-day accounts’ office transactions relating to purchase ledger, employee expenses ledger, cash book transactions and assisting with client billing and reconciling using the sales ledger.

The company use a fully integrated production/accounting software system which they will give full training on using this system as it is not a widely known package.

JOB SUMMARY

Purchase ledger:

* Receipt and logging of invoices on an excel daybook, obtaining approval prior to posting onto system through the production side of the system which is a full job costing module used to log times and costs against the client jobs.

* Preparation of supplier payments on a monthly payment run done via BACS plus ad hoc payments as required and entering onto the cashbook.

* Reconciliation of supplier statements to their account on their system and finally reconciliation of the purchase ledger postings on the system to the Excel daybook log to ensure all invoices have been posted correctly to the nominal ledger.

Expense ledger:

* Coding all employee expense claims split into personal claims and credit card claims processing onto the production system, personal payments are refunded via payroll credit card ones reconciled to the employee credit card statement and processed to their personal expense account. Month end reconciliation of expense accounts and resolving queries on missing items.

Cashbook:

* Daily checking of the online bank account and recording transactions on the cashbook checking new ones have cleared and recording direct debits on the cashbook.

* At month end preparing a cashbook journal for posting to the production system of all non-Purchase ledger, expense ledger items and miscellaneous receipts and reconciling the cashbook bank balance to the bank statements.

Sales Ledger:

* Ensuring all sales invoices issued are recorded on an excel sales daybook and reconciling each month end to the system Client invoicing daybook to ensure all invoices have been processed through to the nominal ledger. In time there will be the opportunity to get involved in the client invoice generation and learning about the invoicing process and income/turnover recording.

* Processing client receipts either through remittance advices provided to match BACS receipts (and recording expected receipt on the cashbook).

* Providing statements to clients when requested or in line with monthly invoice being issued on some clients.

Other tasks:

* There will be other tasks falling within your remit, including filing of documents; although we have moved towards paperless online recording in the case of purchases, expenses and sales, it is surprising how much paper is still generated.

* Annually we will carry out a supplier audit where we request copies of their insurance documents and policies in line with our own HSE audit requirements.

For further information, please contact Rhian Mountjoy

By responding, we will register you as a candidate with Seymour John Limited. To understand how we will use your personal data, please read the Privacy Policy on our website

Job Type: Permanent, Full Time
Location: Cheltenham, Gloucestershire
Category: Accounting/Financial/Insurance
City: Cheltenham
County: Gloucestershire
Country: United Kingdom
Salary:
Benefits: