HRIS & Payroll Coordinator Job in City of London, London

HRIS & Payroll Coordinator Job in City of London, London. Apply for the latest City of London, London jobs in Accounting/Financial/Insurance.

HRIS & Payroll Coordinator Job in City of London, London

Job Description
HR Information Systems:

* Creation of new employee profiles – making sure data and information are accurate and up to date as per the employee contracts and KYC
* Absence Management- Updating the contractual annual and sick leave information in the portal
* Performance and Goals, data integration with payroll, custom report generation, query management, managing starters and leavers
* The first point of contact in supporting all the staff with any IRIS HR Pro-related activities including data input, configuration, troubleshooting, report building and maintenance
* Providing KPI support
* Supporting training and engagement for all new joiners
* Prepare monthly payroll data and maintain HR and payroll systems making sure data and information are accurate and up to date
* Adding, configuring, testing, and performing data edits on the HR system
* Overseeing all data-related audit reports and partnering with department heads to resolve discrepancies
* Taking ownership of user guides for users including providing timely updates
* Actively assessing end-user requirements and focusing on the delivery of the plans
* Report building and maintaining a suite of people reporting tools for the business; both automatic and self-serve. This includes supporting ad hoc requests and supporting user training, either face-to-face or through online resources.
* Leading in the testing of all new and upgraded modules/functionalities and change requests
* Partnering with line managers and external support partners on bugs, fixes and requests
* Providing necessary process improvements based on system functionality and business regulations

PAYROLL:

* Collation of monthly payroll data and changes such as new hires, termination, pay changes etc
* Keeping up to date with payroll legislation
* Being the first point of contact for answering payroll queries and maintaining the Payroll inbox
* Onboarding new employees e.g. setting them up on both payroll and HR systems
* Managing leavers e.g., processing paperwork, removing from systems etc centrally support the creation and maintenance of up-to-date Employment records on systems.
* Checking hours/pay rate and ensuring authorisation prior to submission
* Assist the Payroll Manager in proactively identifying gaps within the payroll process and escalate as necessary.
* Make recommendations to streamline internal payroll processes.
* Review all pre-payroll data and post-payroll data prior to ensure accuracy
* Work on special projects and other related tasks as assigned

Personal Specifications and Competencies

* A strong team player, having a flexible mindset including the willingness and ability to readily respond to changing circumstances and expectations, assists the wider team when required
* Ability to deal with complex or sensitive messages or situations
* Professional and polite manner both internal and external
* Good personal professional presentation
* Enthusiastic and a friendly approach to work
* Ability to build positive cross-functional relationships
* Problem solver able to work on your own initiative while also taking direction
* Excellent communication and interpersonal skills
* Excellent planning, and time management skills, it is essential to be able to work quickly and accurately and with the ability to demonstrate an effective and resourceful approach to addressing any issue
* Strong attention to detail
* Resourceful and purposeful, with initiative, drive and a strong desire to deliver exceptional results

Conduct Rules

Individual Conduct Rules:
Rule 1: You must act with integrity;
Rule 2: You must act with due skill, care and diligence;
Rule 3: You must be open and cooperative with the FCA, the PRA and other regulators;
Rule 4: You must pay due regard to the interests of customers and treat them fairly;
Rule 5: You must observe proper standards of market conduct.

Experience, Skills and Qualifications

* Proven experience in a similar position
* Experience in data transfer and maintaining HR and payroll systems is essential
* Experience with IRIS software is desirable
* Advanced Microsoft Excel skills
* Experience in multiple payroll processing

Job Type: Permanent, Full Time
Location: City of London, London
Category: Accounting/Financial/Insurance
City: City of London
County: City and County of the City of London
Country: United Kingdom
Salary: £30000 – £40000/annum
Benefits: